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Staff: Configure Course Details

Janelle Safford avatar
Written by Janelle Safford
Updated over a week ago

The Course Details page allows you to review and adjust settings for each specific course in SchooLinks. This step is essential for making sure students receive accurate course information and that graduation requirements function properly.

☝️Reminder

Your SIS should be the source of truth. Whenever possible, we want key course details (name, description, subject, credits, etc.) to be specified in your SIS and exported in the file. This ensures that the data in your SIS matches SchooLinks. If you change a field in SchooLinks, it will be marked as manually modified, and that field will no longer be updated by changes in the course master data we receive from your SIS.

Access Course Offerings

  1. Click Admin in the side navigation bar, then select Course Plan Configuration. From the Course Offerings tab, click a course to open the course details page.

  2. The Course Details page displays various information about the course, as well as course eligibility, course requirements, and more.

Header

  1. Verified / Unverified: Mark a course as verified once you’ve reviewed it. Verified courses are shown with a green status, helping you track progress across your course list.

  2. Available to Students: Toggle to determine if students can see and select the course in their course plan. If turned off, staff can still add the course to student plans.

  3. Delete: Remove a course from your course master.

    *Note: If a course is available in the Course Master file, it will re-sync with SchooLinks and be added to the Course Offerings page upon next import.

  4. History: Review who/how/when a change to the course configuration happened.

  5. Comments: Use these for internal communication with your team about why a course was configured a certain way.

Course Information

  1. Course Name is pulled from your SIS; therefore, this should be updated in the SIS for accuracy.

  2. Course Number: Unique ID, not editable in SchooLinks once the course is saved.

  3. Credits: The number of credits awarded.

  4. Course Subject: The subject area (English, Math, Science, etc.).

  5. Duration: Indicates if the course is a single-term, multi-term, or full-year course.

  6. Terms Offered: Specify which academic terms the course is available.

  7. Repeat Limit: Sets how many times a student can take this course for credit (e.g., PE multiple times, English I only once).

Course Eligibility

  1. Elective Eligibility: Set whether the course can count as an elective.

  2. Alternate Eligibility: Set whether this course can be added as a course alternate at the plan level.

  3. Schools Offering the Course: Assign which schools in the district offer the course. If no schools are selected, the course is inactive.

  4. Grades Eligible: Define which grade levels can request the course.

  5. School-specific grade eligibility: This will allow you to distinguish course grade eligibility for a specific school(s). Selecting school-specific grade eligibility overrides the default for the selected school.

Additional (optional) Course Information

  1. Course Description: Provide context about the course content, teaching style, or special notes for students.

  2. Course Tags: Labels such as AP, Honors, or Dual Credit. These are visible to students. You are not able to manually create tags in SchooLinks. These tags will need to come in from your Course Master or Course Tags data file(s).

  3. Career Cluster: Select an aligned career cluster for the course. This will allow students to see courses related Career Goals they select in SchooLinks.

  4. Equivalent Courses: Equivalent Courses are treated as if they are the same course. Any equivalent courses added here, if taken or planned by a student, will count towards the maximum number of times this course can be taken. (e.g., English I vs. English I Honors).

  5. Bundled Courses: Courses that must be taken together (commonly used for semester pairings like Fall + Spring).

    ☝️Tip: Bundle semester courses to prevent students from enrolling in only one of the two courses.

  6. Non-Master Courses Mapped: Review which non-master courses are mapped to this course. Non-master courses are typically transfer courses or courses that are no longer available in your current Course Master.

    Review this article to learn more about Non-Master courses and how to map them to existing Course Master courses. 👉 Overview of Course Mapping

  7. Edit: Edit equivalent or bundled courses

Course Requirements

  1. Enrollment Criteria: Free text field for requirements that can’t be captured as prerequisites or co-requisites (e.g., teacher approval, audition, test score). Enrollment criteria are shown to students, but are not automatically verified. This criterion needs to be verified by staff during course plan approval.

  2. Prerequisites: Specify courses a student must complete before enrolling.

  3. Co-requisites: Specify courses a student must take at the same time or before this course.

    *Note: If prerequisites or co-requisites aren’t met, students will see an error on their plan, but can still submit it for approval.

Related Configuration

Click the external link icon to view grad plans, requirements, and sequences that include this course. This can be useful when validating or auditing your course planner configuration.

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